Privacy Policy

Effective Date: 1 August 2026

This Privacy Policy explains how Notary Pvt Ltd collects, uses, stores and protects your personal information when you use our website or engage our notarial services. We are committed to complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Information We Collect

We may collect the following information:

• Full name
• Email address
• Telephone number
• Postal address
• Identity documents
• Proof of address
• Documents submitted for notarisation
• Payment information (where applicable)
• Website usage data

2. How We Use Your Information

Your personal information is used to:

• Provide notarial services.
• Verify your identity.
• Respond to enquiries.
• Maintain legal and professional records.
• Comply with legal obligations.
• Prevent fraud and financial crime.
• Improve our website and services.

3. Legal Basis for Processing

We process your personal data where necessary to:

• Perform a contract with you.
• Comply with legal obligations.
• Protect legitimate business interests.
• Obtain your consent where required.

4. Sharing Your Information

We do not sell your personal information. Information may only be shared where necessary with:

• Government authorities.
• Regulatory bodies.
• Courts.
• Professional advisers.
• Service providers assisting our business.
• Law enforcement agencies where legally required.

5. Data Security

We implement appropriate technical and organisational measures to protect your personal information against unauthorised access, disclosure, alteration or destruction.

6. Data Retention

We retain personal information only for as long as necessary to fulfil legal, regulatory and professional obligations. Once no longer required, data is securely deleted or anonymised.

7. Cookies

Our website may use cookies to improve functionality, analyse website traffic and enhance your browsing experience. You can control cookies through your browser settings.

8. Your Rights

Under UK GDPR, you have the right to:

• Access your personal data.
• Request correction of inaccurate information.
• Request deletion where applicable.
• Restrict processing.
• Object to processing.
• Request data portability.
• Withdraw consent where processing is based on consent.

9. Third-Party Websites

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of external websites.

10. Children's Privacy

Our services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be published on this page together with the revised effective date.

12. Contact Us

Last Updated: 1 August 2026